Final Minutes
Trustees Meeting
Stephenson Memorial Library
Wednesday, December 1, 2010
7:00 p.m.
Attendance:
Jami Bascom, Neal Brown, Mary Ann Grant, Bob Marshall, Gail Smith
1. Minutes: 7:08 p.m.
Minutes from the November meeting were reviewed and amended. Final minutes are located on the town website and are on file at the library. Amended minutes were accepted by unanimous vote.
2. Treasurer’s Report: 7:12 p.m.
Mary Ann Grant reported a November oil bill of $283.05 for 153 gallons at $1.85/gallon from Allen and Mathewson. Current 2010 budget was reviewed and extensively discussed. Concern arose that no money has been deducted from the library’s fuel line item. Mary Ann will contact Deb Davidson regarding our heating fuel pre-buy portion owed and the amount that the library has left in this line item. She will also look into the amount of oil that the library has consumed for 2010 and the price per gallon being charged. Report accepted by unanimous vote.
3. Director’s Report: 8:12 p.m.
Reviewed the October and November Statistics. Gail reported that the remaining money in the Peter Wensberg Account would be used to purchase and install a router for Wi-Fi access in the downstairs meeting room. She also reported that she replaced the light bulb by the book drop and that a friend volunteered and raised the book drop, a request that has been on our maintenance list since March. Report accepted by unanimous vote.
4. The Merrill Trust: 8:20 p.m.
The Merrill Trust was discussed and the Friends of the Library will be meeting to determine how the money will be distributed. Neal will attend that meeting to represent the librarians and to help determine the procedure for how funds will be allocated.
5. 2011 Budget: 8:50 p.m.
An involved discussion ensued in preparation of the December 9th budget meeting with selectmen. Bob reported on his meeting with Mike Borden. Mike is interested in constructing additional bookcases for the library. An April – May time frame would be possible. A bid will be forthcoming. Mary Ann reported on her research regarding a leasing program for library automation systems. The Jaffery librarian has never heard of a leasing program for such systems. It is something a library purchases for use. She is still waiting for a response from the State Library. The possibility of contacting benefactors to assist with the cost of the library’s CIP items and thus reduce our budget for 2011 was discussed. Bob reported no news regarding the Goyette Fund.
He will continue to pursue this. Bob also reported his findings regarding how our LCIP would impact the tax rate for Greenfield residents. For every $155,000 there is an increase of $1 on the tax rate.
6. New: 9:35 p.m.
Neal will write Library Trustee article for the February/March issue of The Greenfield Spirit.
The Annual Report is due January 7, 2011. Gail, Neal and Mary Ann will begin creating this report.
Meeting adjourned at 9:45 p.m.
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